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Bayhealth transferring newborn hearing screening results into electronic health records

Delaware News Desk
Bayhealth recently became the first hospital in Delaware to implement OZ Systems’ interface that electronically transfers newborn hearing screening results into patients’ electronic health records.

Bayhealth recently became the first hospital in Delaware to implement OZ Systems’ interface that electronically transfers newborn hearing screening results into patients’ electronic health records. 

The project began in 2019 when the Women’s and Children’s Services department purchased new hearing screening equipment to support Delaware’s initiative to receive the screening data in a more efficient and timely manner via integration software. The project had to be put on hold due to COVID-19.

“Prior to the new hearing screening equipment and integration software, results had to be manually entered by the nurses and certified nursing assistants into each separate reporting system,” said Bayhealth Women’s and Children’s Services Outcomes Project Manager Pamela Laymon. “Then I had to download all of the data and send it to the state. Now, it automatically transfers from our new hearing screening equipment into OZ Systems’ Telepathy EHDI software then into the state Hearing Screening Program and to our EHR. This ensures that the data reported to the state and our EHR and subsequently, to the newborn’s providers, matches, and it eliminates the need for manual data entry.”

With the purchase of the new hearing screening equipment and integration software, the Women’s and Children’s Services team worked with Bayhealth’s Information Technology department to complete implementation in two testing phases. The first involved making sure the new hearing screening equipment accurately transferred results to the state via OZ Systems’ Telepathy EHDI, and the second phase ensured implementation of Telepathy EHDI’s capability to electronically transfer hearing screening results using standardized HL7 messaging into Epic, which is Bayhealth’s EHR.

This automated approach has resulted in a reduction in human error and saved time.

“Since the new hearing screening equipment is handheld and more portable, it also allows us to keep the babies at bedside, which means mom can soothe the baby if necessary and we can maintain the baby-friendly practice of rooming-in,” said Bayhealth Maternal/Child Health Clinical Nurse Specialist Jennifer Orlosky-Novack.

The new hearing screening equipment and OZ Systems’ Telepathy EHDI integration software are used in the Women’s and Children’s Services units at both Bayhealth Hospital, Kent and Sussex Campuses and in the Special Care Nursery at Bayhealth Hospital, Kent Campus.

For more on newborn care at Bayhealth, visit bayhealth.org/maternity-obstetrics.